Resignation Letter Generator

Write a Professional Resignation Letter in Minutes

The Tools Kit’s free Resignation Letter Generator turns a few details, your name, position, company, manager’s name, and last working day, into a short, formal resignation letter. The finished letter appears in a live preview beside the form and changes as you type, so you can read exactly what your employer will receive before you print it or save it as a PDF.

The letter follows the simple resignation letter format most employers expect: a clear statement that you are resigning and when, an offer to help with the handover, and a thank-you. It runs entirely in your browser, nothing is uploaded, and there is no signup.

How to Use the Resignation Letter Generator

1. 1

   Enter your details

   Type your name, email, manager’s name, position, and company. The date field is pre-filled with today’s date, and you can edit it.

2. 2

   Choose your last working day

   Pick the date from the calendar field. It is written into the opening sentence as a readable date, such as "October 30, 2026".

3. 3

   Add a reason or note (optional)

   Add a one-line reason, such as "I have accepted a position elsewhere," and any extra note. Both are optional and can be left blank.

4. 4

   Pick a template and check the preview

   Choose the Classic, Modern, or Minimal layout, optionally upload a company logo, and read the finished letter in the live preview.

5. 5

   Print or save as PDF

   Click Print / Save as PDF and choose "Save as PDF" in your browser’s print dialog, or send it to a printer.

The letter is not saved as a draft, so print it or save the PDF before you close the tab.

What the Letter Says: The Three-Paragraph Format

Every letter is addressed to your manager by name, or to “Dear Manager,” if you leave that field blank, and is signed off with “Sincerely,” and your name. The body has three paragraphs:

• Statement of resignation. “I am writing to formally resign from my position as [position] at [company], effective [last working day].” Any parts you leave blank are left out cleanly, and your optional reason is added as the next sentence.
• Transition offer. A fixed sentence offering to help train a replacement or document your current responsibilities, followed by your extra note if you add one.
• Thank-you. A short closing paragraph thanking the company for the opportunities you have had and the team you worked with.

For example, a marketing coordinator at Northwind leaving on October 30, 2026 with the reason “I have accepted a position elsewhere.” gets an opening that reads: “I am writing to formally resign from my position as Marketing Coordinator at Northwind, effective October 30, 2026. I have accepted a position elsewhere.” The Classic, Modern, and Minimal templates change only the layout and styling, not the wording.

How Much Notice to Give and When to Resign

Your notice period is the gap between handing in the letter and your last working day. Check your employment contract or handbook first: it may require a set period, such as one month for many salaried roles. In the US, two weeks’ notice is the custom for most at-will jobs, but it is a professional courtesy rather than a federal legal requirement. The UK, Canada, and other countries often have contractual or statutory minimums, so confirm the rules that apply to you.

The generator does not work out a notice period for you; it writes in whatever last working day you pick. To count working days between today and your final day, use the days calculator, which includes a business-days count. If you specifically want a two weeks notice letter, the two weeks notice letter generator is set up for that case.

Before you resign, it is worth estimating what your final paychecks will look like, especially if there is a gap before a new job starts.

Resignation Letter Tips: Keep It Short and Neutral

A resignation letter usually ends up in your personnel file, so a short, polite letter protects your reference and leaves the door open to return. Leave out complaints, salary disputes, and criticism of colleagues; if you have feedback, the exit interview is the place for it. One neutral sentence is enough if you choose to give a reason at all.

Tell your manager in person or on a call before the letter arrives, then send it by email or hand in a printed copy so there is a dated record. If you add an extra note, run it through the grammar checker first. To sign a printed copy digitally, you can create a signature image with the signature generator and add it in your own PDF editor; the generator itself has no signature field.

If you are leaving for a new role, the rest of the resume and career tools can help with the next step: update your experience in the resume builder, scan it with the resume checker, and write an application letter with the cover letter generator.

Common uses

• Writing a formal resignation letter after accepting a new job offer
• Giving two weeks’ notice, or a longer contractual notice period, in writing
• Creating a simple resignation letter for a part-time, retail, or hourly job
• Producing a dated PDF to attach to a resignation email to your manager or HR
• Getting the structure and tone right for your first resignation letter

Resignation terms explained

Frequently Asked Questions