Cover Letter Generator

Make a Cover Letter for a Specific Job

The Tools Kit’s free Cover Letter Generator turns your contact details, the job you are applying for, and three short paragraphs into a cleanly formatted, one-page cover letter. A live preview beside the form shows the finished letter as you type, complete with the date, the recipient block, the right salutation and a “Sincerely,” sign-off, so you can make a cover letter online and print it or save it as a PDF in a few minutes.

It is a cover letter builder rather than an AI writer: the words are yours, and the tool handles the layout. That keeps every letter tailored to the role instead of reading like a generic template. Everything runs in your browser, so a draft that names your current employer or a job you are quietly applying for is never uploaded.

How to Use the Cover Letter Generator

1. 1

   Enter your contact details

   Type your name, email and phone number. The date is filled in with today in long form, and you can edit it to anything you like.

2. 2

   Add the job, company and hiring manager

   Enter the job title and company. Add the hiring manager’s name if you know it; leave it blank and the letter opens with "Dear Hiring Manager,".

3. 3

   Pick a template and optional logo

   Choose the Classic, Modern or Minimal layout, and upload a logo image if you want a letterhead look.

4. 4

   Write the three paragraphs

   Fill in the opening, why you are a fit, and the closing paragraph. If you leave the opening blank but entered a job title, a simple default opening line is used.

5. 5

   Print or save as PDF

   Check the live preview, then click Print / Save as PDF and choose "Save as PDF" as the destination in your browser’s print dialog.

There is no account and no limit, but drafts are not saved between visits, so export the letter before you close the tab.

How to Write a Cover Letter That Gets Read

The form follows the cover letter format most hiring managers expect: a header with your contact details, the date, the recipient, a salutation, three paragraphs and a sign-off. Each paragraph has a distinct job.

• Opening paragraph: name the exact role and company, and say in one sentence why you are interested. If you leave this box empty but enter a job title, the letter uses a plain default such as “I’m writing to apply for the Senior Product Designer position at Northwind.” It is a safe start, but a line that mentions something specific about the company is stronger.
• Why you’re a fit: pick one or two accomplishments that match the job posting and give them numbers, such as “led a redesign that increased signups by 18%.” Mirror the posting’s own wording for the key skills; it helps both human readers and applicant tracking systems.
• Closing paragraph: thank the reader, restate your interest in one line, and ask for the next step, such as a call or interview.

Aim for one page, roughly 250 to 400 words in total. Draft your paragraphs and paste them into the word counter to check length, then run them through the grammar checker before you export, because a single typo in a cover letter stands out more than one buried in a long document. If your sentences run long, the readability checker shows where to tighten them. Line breaks you type inside a paragraph box are kept in the letter.

Addressing a Cover Letter: “Dear Hiring Manager” or a Name

A letter addressed to a real person tends to land better than a generic greeting, so look for the hiring manager or team lead on the job posting, the company’s careers page or LinkedIn. When you type a name into the hiring manager field, the salutation becomes “Dear [that name],” exactly as you typed it, so include a title such as “Ms.” or “Dr.” only if you want it to appear. The name and company also appear in the recipient block above the greeting.

If you cannot find a name, leave the field blank and the letter opens with “Dear Hiring Manager,”, which is the standard, professional fallback. Avoid “To Whom It May Concern,” which reads as dated in most job applications.

Cover Letter Templates and PDF Export

Choose from three cover letter templates. Classic is a plain, traditional business letter. Modern sets your name in an accent color with a rule under the header. Minimal uses a lighter name style and mutes the date and recipient lines. Switching templates never changes your text, so you can compare them on the live preview. An optional logo appears in the top-right corner of the header, which suits freelancers and consultants sending a letter on their own letterhead.

When the letter is ready, Print / Save as PDF opens your browser’s print dialog with only the letter on the page, and the suggested file name starts with “Cover Letter -” followed by your name. Choose “Save as PDF” to get a PDF cover letter. There is no Word (.docx) download. Many portals ask for a single file, so you can combine your letter with a resume from the resume builder using Merge PDF, and shrink it with Compress PDF if the upload has a size limit.

Common uses

• Writing a tailored cover letter for a specific job posting or internship
• Producing a consistently formatted letter without hunting for a word processor template
• Adapting the same structure quickly for several applications, changing the company, role and middle paragraph each time
• Writing a first cover letter when you are unsure how one should be structured
• Sending a short letter of interest or an application on your own letterhead

Before sending, scan your resume with the resume checker so both documents tell the same story. Later in your career, the same letter layout powers the resignation letter generator, and the rest of the resume and career tools cover the other steps of a job search.

Cover letter terms explained

Frequently Asked Questions